DEADLINE: April 1, 2022 (If not bringing them with you to Springfield)
We ask that ALL contest submissions be made online, so the IAFE Staff knows which entries to expect during judging.
ENTRY PROCEDURES
1. Attending the State & Provincial Summit? –if you will be attending the State & Provincial Summit in Springfield, Missouri please bring your entries you wish to have judged with you. All entries must be prepared according to category rules.
2. Not Attending the State & Provincial Summit? Mail/Ship Entries
a. Prepare entries according to category rules.
b. Mail or ship (FedEx, UPS, etc.) to IAFE office (3043 E. Cairo St. Springfield, MO 65802) for arrival no later than April 1, 2022
The purpose of this category is to improve the membership directories of state and provincial associations through the sharing of ideas, and to provide recognition of those associations doing an outstanding job.
Submit directory and summary in a two-pocket folder, with Association name noted on the front. The outlined summary cannot be not more than one double-spaced 8 ½” x 11” typed page, which addresses the following:
· Is the purpose to share information with your current membership only?
· As a promotional tool for tourism centers; to promote future membership?
· Associate directory only?
· Fair member directory only or other?
JUDGING CRITERIA
Entries will be judged, and then ranked. The judges will reference the following criteria when ranking:
A. Informative.
B. Indicative of creative excellence.
C. Appropriate to activities, audience, and media used.
D. Utilizing a central theme.
E. Indicative of production of excellence.
The purpose of this category is to improve the web sites of state and provincial associations through the sharing of ideas, and to provide recognition of those associations doing an outstanding job.
All participating associations will be permitted up to five (5) minutes to demonstrate the functionality of their website to the attendees at the State & Provincial Executive Summit to be held in Springfield, MO. If you will not attend the Summit, you will be asked to demonstrate the functionality of your website via webinar. The IAFE Staff will provide you with instructions on how to present using webinar technology. Entries will be judged, and then ranked.
JUDGING CRITERIA
The judges will reference the following criteria when ranking:
A. Navigability.
B. Overall appearance/Impression.
C. Use of graphics and other effects. Consider how these may affect load time.
D. Organization of information.
E. Web site adheres to a consistent theme.
F. Web site shows creativity.
G. Web site shows production excellence.
The purpose of this category is to improve the convention programs of state and provincial associations through the sharing of ideas, and to provide recognition of those associations doing an outstanding job.
Place a most recent copy of your convention program in a two-pocket folder, with Association name noted on front. Due to how conventions fall in relation to the deadline, your most recent convention may be from the prior or current year.
JUDGING CRITERIA
Entries will be judged, and then ranked. The judges will reference the following criteria when ranking:
A. Appearance of Convention Program Book – Easy to read and follow, attractive layout, professional appearance, size of booklet, attendees to carry throughout your convention, includes hotel layout.
B. Convention Program Content – Educational Programming, general convention reminders, trade show, entertainment showcases, queen programs, other programs.
C. Convention Program Member Benefits – Fair member recognition, associate member recognition, sponsor recognition.
The purpose of this category is to showcase one unique program (that does not seem to fit into any other category) that you did for your state or provincial association and to provide recognition of those associations doing an outstanding job. This unique program is likely something that took place once in a lifetime vs. something you already do as part of your member benefits. Examples would include: educational material for the schools, applying for grants that allowed additional funding for your fairs; creating a video for your fairs to use as a promotional tool, etc.
Prepare an outlined synopsis, not more than one double-spaced 8 ½” x 11” typewritten page, of the unique program you offer your state or provincial association as well as any supplemental material (i.e. marketing pieces, pictures, etc.) and place in a two-pocket folder with Association name noted on front.
JUDGING CRITERIA
All participating associations will be permitted up to five
(5) minutes to present their program to the attendees at the State &
Provincial Executive Summit to be held in Springfield, MO. If you will not
attend the Summit, you will be asked to present via webinar. The IAFE Staff
will provide you with instructions on how to present using webinar technology. Entries
will be judged, and then ranked. The judges will reference the following
criteria when ranking:
A. What is the theme and actual goal of the program
B. What issues were considered prior to the development of the program
C. What type of media is the program? How was the program produced – in-house or an outside marketing company?
D. How did your members benefit from this program?
The purpose of this category is to improve the way state and provincial associations use social media and to provide recognition of those associations doing an outstanding job.
Prepare an outlined synopsis, not more than one double single-spaced 8 ½” x 11” typewritten page, (minimum 12-point font) detailing the goals, strategy, execution process, target audience, and results of the social media effort and place in a two-pocket folder with Association name noted on the front. Entries must illustrate how each social media component was integrated to meet the campaign’s goals. Entry must be three-hole punched to fit in the two-pocket folder.
JUDGING CRITERIA
All participating associations will be permitted up to five (5) minutes to present their program to the State & Provincial Executive Summit to be held in Springfield, MO. If you will not attend the Summit, you will be asked to present via webinar. The IAFE Staff will provide you with instructions on how to present using webinar technology. Entries will be judged upon the following criteria with points earned in each category:
A. Informative.
B. Indicative of creative excellence.
C. Appropriate to activities, audience, and media used.